Communication Skills and How to improve it
Communication Skills is the soft skill that allows you to understand and be misunderstood by others.These can include but are not limited to effectively communicating ideas to others, actively listening in conversations, giving and receiving critical feedback and public speaking.
Successful communication skills help us in better understanding of people and situations. It helps us overcome diversities, build trust and respect, and create conditions for sharing creative ideas and solving problems.
What are communication Skills?
Communication skills are the abilities you use when giving and receiving different kinds of information.Some examples include communicating new ideas, feelings or even updating on your projects. Communication skills involve listening, speaking, observing and empathising.
It is also helpful to understand the differences in how to communicate through face-to-face interactions, phone conversations and digital communications like email and social media.
The ability to communicate effectively with superiors, colleagues, and staff is essential no matter what industry you work in.
Importance of Communication skills
In this modern time we are receiving, sending and processing a large number of information on a daily basis. But successful communication is far more than sharing information, it is also understanding the feelings behind this information.Successful communication can deepen the relationship in both personal and professional life.
In personal life, they can help us understand people and situations that happen in everyday life. Developing communication skills can help us avoid conflicts, compromise and help in better decision making. It helps people to understand the feelings of each other and respect each other
In professional life, good communication skills enable people in receiving and sending bulk or negative messages without frustration. Good communication skills help in transferring works to the employees and also in submitting projects or assignments to superiors. It helps in creating a healthy environment in office culture.
The importance of communication skills are pointed below:
Building Trust
Preventing or Resolving problems
Providing Clarity and Directions
Creating Better Relationships
Creating Beautiful Image in Other’s Mind
Increasing Engagements
Improving Productivity
Type of Communications
These are the types of communication :
Verbal : Oral and Written
Non-verbal : Paralanguage; Aesthetic Communication; Appearance
Visual : Signs; Drawing, Illustrations
Communications barriers
Communication must be clear and concise. The several types of communication barriers affecting in effective communication includes:
Stress and out of control emotions
Lack of focus
Inconsistent body language
Lack of attention or interest
Improper eye contact
Lack of preparation
Information overload or extrovert
Language and Accent issues
How to improve communication skills
As communication skills are such an important soft skill, there is no doubt anyone does not wish to improve it. You should work upon this things to make your communication skills better than others while communicating :
Be a Good Listener
Listening is the important thing in communication skills. Rather than speaking fluently, sometimes you also have to listen to others carefully. If the speaker feels that you are listening to him carefully, it helps in building deeper relationships among you. Careful listening helps in sharing ideas or information on a wide basis. So you have to develop the habits of listening carefully.
Control Your Emotions
Your feelings play an important role while you are communicating with others. Emotions like shy, anger, sorrow, fear affects your communication skills. If you are speaking, your emotions like fear, shy, etc. lack you behind in sharing the proper ideas as it makes you lose your confidence. If you are a listener, then you shouldn’t let your feelings hurt immediately and be angry with the speaker.
Prepare Yourself Before Speaking
We are very aware of the line that Think Before You Speak. You have to prepare in the backend before speaking to your audience. If you are well prepared before your presentation then your confidence level will also be increased and you can deliver information fluently to the listener. So practising before speaking helps in better communication skills.
Control your stress
The more you are stressed, you will look dull and your performance speed will also be decreased. It is a true fact that if one person sees another yawning then he also yawns automatically. If you are looking tired and giving a speech to the public, they will not be attentive in your speaking. Controlling stress helps your appearance be perfect and the audience will be affected towards you.
Good Body Language
Body language is the main part that everyone is supposed to improve in their soft skills. Communication with proper body language is considered as the most effective communication. You have to react the same way to what you are sharing. Moving your hands, creating eye contact with the audience, enables you to share ideas freely and wisely. So to deliver proper information and create your audience attentive towards you, you have to develop body language while speaking.
Also read : How to increase willpower ?
Conclusion
Communication is necessary to relate with others, the way we go about it affects anyone who comes in contact with us either positively or negatively. Good Communication must not be influenced by the unpleasant occurrences at the workplace. To communicate effectively, take absolute control of your attitude and exercise good behavioral skills. At last , the famous quote by Jim Rohn,” If you just communicate, you can get by. If you communicate skillfully, you can work miracles.”
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